Ongoing corporate governance administration — board support, statutory registers, and resolution management — for a registered Hainan entity.
What this covers
- Board meeting administration, including agendas, minuting, and follow-up action tracking
- Statutory register maintenance — shareholders, directors, and significant changes
- Resolution drafting and documentation for board and shareholder decisions
- Annual governance calendar covering every recurring board and filing obligation
- A retrievable governance record ready to produce on request — for a bank, an auditor, or a regulator
Our services
Board and governance administrationMeeting minutes, statutory registers, and resolution documentation kept current.
A registered entity's governance obligations don't stop after incorporation: board meetings need minuting, statutory registers need maintaining, and resolutions need proper documentation to remain enforceable — obligations that accrue quietly and are rarely tested until the moment a bank, an auditor, or a regulator actually asks to see the record.
An annual governance calendarEvery recurring board and filing obligation tracked against its own date.
That moment tends to arrive without warning — a financing round that requires board approval evidence, an audit that asks for the shareholder register as at a specific date — and a governance record assembled after the request lands is a materially worse position than one that was current all along.
A current corporate recordMaintained as obligations arise, not reconstructed after the fact when it's needed.
We provide this ongoing governance administration for entities operating in the Hainan Free Trade Port, keeping the corporate record current rather than reconstructed after the fact, so it is ready to produce whenever it is actually asked for.
Why choose HainanInc?
An annual governance calendar tracked against its own dates
A corporate record ready to produce on request, not assembled after
Governance administration built to Hainan's own filing requirements
Case study
Restoring Good Standing After a Lapsed Registration
A foreign-owned entity's registered address had changed without the corporate register being updated, and a routine regulatory notice went unanswered as a result. By the time the gap surfaced, the entity's standing was in question and a pending contract required proof of good standing within weeks.
Composite illustration based on common engagement patterns; not a specific client.
All Entity Management and Governance services
- Compliance and Governance
- Regulatory Reporting and Entity Health Checks
- Corporate Services