Compliant employment in the Hainan Free Trade Port runs on its own withholding, social insurance, and housing fund calendars, and an employer with people in more than one location is coordinating several of these at once.
We support payroll processing, HR administration, and employee incentive plans for employers connected to Hainan, alongside our Employer of Record and Payroll engagement for employers who need compliant local employment before — or instead of — forming their own entity. Employing another company's staff, administering their personnel records, and filing their tax are all licensed or filed activities in mainland China; each page in this practice area states which registered provider carries which part, and what we do ourselves.
Services in this practice area
Employer of Record (EOR) and Payroll
Compliant local employment through a licensed dispatch provider, with payroll and statutory benefits coordinated by one team — before, or instead of, forming your own entity.
- Employer of Record Engagement
- Payroll Administration
- Statutory Benefits Management
- Employment Documentation
Payroll Administration
Monthly payroll processing, withholding, and statutory contribution administration for employers who hold their own Chinese entity.
- For employers with their own entity
- Three calendars that do not align
- Reconciled before release
- Filings through the licensed firm
Employment and Payroll Advisory
Advisory support on payroll and HR structuring questions that fall outside routine, recurring processing work.
- Structural HR questions
- Judgment applied to the specific situation
- Grounded in administrative reality
HR Administration
Ongoing HR administration — employment documentation, leave tracking, and personnel records — kept current for a Hainan-based workforce.
- Employment documentation
- Onboarding and offboarding administered end to end
- Current personnel records
Employee Incentive Services
Administrative support for equity and cash incentive plans extended to employees connected to a Hainan Free Trade Port presence.
- Incentive plan administration
- Local individual income tax reporting
- Coordinated with home-jurisdiction structuring
One calendar across withholding, social insurance, and housing fund
An employer with people connected to more than one location is coordinating several statutory calendars at once — withholding, social insurance, and housing fund each run on their own bases and deadlines. We consolidate them into one documented schedule rather than leaving each to run separately.
Where headcount hasn't caught up to entity formation yet, our Employer of Record and Payroll engagement lets you employ compliantly first — through a licensed dispatch provider acting as legal employer — and convert to direct employment under your own entity later, with continuity of service and benefits carried across.
Why choose HainanInc?
One accountable team
A single point of contact carries your engagement from first filing through to ongoing compliance — not a rotating cast of specialists.
Documented calendars
Every recurring obligation is tracked to a date, not a quarter, so nothing lapses unnoticed.
Built for administrative reality
Filing sequences and document chains are built around how Hainan's processes actually run, not the published version of them.
Fixed-scope engagements
You know what is included, and what it costs, before work starts — not after an invoice arrives.
Direct access to the people doing the work
Questions go to the team handling your filing, not to an account manager relaying them onward.
Substance-first structuring
Advice accounts for what regulators actually look for when reviewing qualification, not only what qualifies on paper.
案例研究
Converting an EOR Arrangement to a Direct Entity Without a Coverage Gap
A foreign employer had grown its Hainan headcount under an employer-of-record arrangement and needed to transfer staff to its own newly formed entity without a break in social insurance or housing fund contributions.
Composite illustration based on common engagement patterns; not a specific client.
Related insights
查看全部洞察Hiring a Foreign National in Hainan Means Two Permits and Two Authorities
A work permit and a work-type residence permit come from different authorities on different clocks. Hainan has aligned the counters and the validity periods, which helps — provided you know the sequence.
Hainan Payroll: The Bases Reset Annually and Nothing Reminds You
Social insurance and housing fund contribution bases are recalculated each year against the previous year's actual average wage. Payroll that keeps running last year's figures is quietly wrong from a specific month.
The Dispatch Rules an Employer of Record Cannot Contract Around
Employer of record arrangements in China rest on labour dispatch, and dispatch carries a positions test and a proportional cap. A licence solves the first problem and not the second.
Our other practice areas
A single engagement rarely stays confined to one practice area. Explore the rest of what we cover in the Hainan Free Trade Port.
我们的服务
我们的业务领域覆盖外资企业在海南从设立到退出的完整生命周期——从落笔前的可行性评估，到主体设立与牌照申请、薪酬发放、税务与日常合规，再到规范有序的注销清算；同时涵盖自由贸易港各项优惠政策，这正是选择海南而非中国其他地区的理由。统一的服务模式意味着全程由一个团队负责到底。
