Monthly payroll processing, withholding, and statutory contribution administration for employers who hold their own Chinese entity.
What this covers
- Monthly payroll calculated and reconciled against the prior cycle before release
- Individual income tax withholding computed and filed on the statutory calendar
- Social insurance and housing fund contributions administered, including annual base adjustments
- Payslips generated and distributed on the employer's own schedule
- New joiner and leaver processing, including final-pay calculation
- A documented reconciliation trail for each cycle, retrievable on request
Our services
For employers with their own entityWhere there is no entity yet, employment runs through a licensed dispatch provider instead — a different arrangement, not a variant.
This service is for employers who already hold their own Chinese entity and are therefore the legal employer of their staff. Where there is no entity yet, employment itself has to run through a licensed dispatch provider — that is our Employer of Record (EOR) and Payroll engagement, and it is a different arrangement with a different legal structure, not a variant of this one.
Three calendars that do not alignWithholding, social insurance, and housing fund each have their own base, rules, and deadlines.
Payroll here runs on three separate calendars that do not align with one another: individual income tax withholding, social insurance, and housing fund each have their own base, their own rules for what counts as includable, and their own deadlines. Most errors are not arithmetic — they are an item classified into the wrong base, which then repeats every cycle until something surfaces it, by which point the correction spans a year rather than a month.
Reconciled before releaseEach run checked against the prior cycle before it goes out, not after a payslip is queried.
We process the cycle, compute the withholding, administer the contributions, and reconcile each run against the prior one before it is released rather than after somebody queries a payslip. Where the employer also has people outside Hainan, we handle the Hainan-connected population and coordinate with whoever runs the rest, rather than claiming a footprint we do not have.
Filings through the licensed firmStatutory submissions carried by the licensed provider, with our reconciliation in front of them.
The statutory filings that attach to payroll are carried by the licensed firm that handles the entity's tax compliance, with our reconciliation sitting in front of them. Contribution bases and rates are set locally and adjusted periodically; we work from the rates currently in force for the relevant registration rather than carrying a prior year's forward.
为什么选择 HainanInc？
One documented calendar across withholding, social insurance, and housing fund
Every cycle reconciled against the prior one before release
Current local contribution bases applied, not last year's carried forward
案例研究
Converting an EOR Arrangement to a Direct Entity Without a Coverage Gap
A foreign employer had grown its Hainan headcount under an employer-of-record arrangement and needed to transfer staff to its own newly formed entity without a break in social insurance or housing fund contributions.
Composite illustration based on common engagement patterns; not a specific client.
Related insights
Hainan Payroll: The Bases Reset Annually and Nothing Reminds You
Social insurance and housing fund contribution bases are recalculated each year against the previous year's actual average wage. Payroll that keeps running last year's figures is quietly wrong from a specific month.
Briefing: What Actually Changes When an EOR Arrangement Converts to a Direct Entity
Converting employees from an employer-of-record arrangement to direct employment under your own entity is usually described as seamless. The mechanics behind that seamlessness are worth understanding before day one.
Employment and Payroll全部服务
我们的服务
我们的业务领域覆盖外资企业在海南从设立到退出的完整生命周期——从落笔前的可行性评估，到主体设立与牌照申请、薪酬发放、税务与日常合规，再到规范有序的注销清算；同时涵盖自由贸易港各项优惠政策，这正是选择海南而非中国其他地区的理由。统一的服务模式意味着全程由一个团队负责到底。
