The standing year-round compliance for a Hainan entity — books and tax, annual reporting, ownership records, changes, and payroll — run on one calendar and agreed as one fixed annual fee.
What this covers
- A compliance calendar built in the first month and kept current as the rules and the entity change
- Monthly bookkeeping and tax filings carried by a licensed firm and reviewed by us before submission
- The annual corporate income tax return with the related-party declaration
- The annual report to the market regulator, filed inside its window
- Beneficial-ownership and change filings as the entity's facts change
- Payroll, social insurance, and housing fund on the same calendar, where the entity employs staff
- The evidence file behind the entity's preferential tax position, re-confirmed each year
- A phased takeover from existing providers at their natural break points
Our services
One calendar across every obligationBooks, tax, annual report, ownership records, changes, and payroll tracked together.
An entity that has operated for a few years usually has its obligations split across several unconnected relationships — one firm for the books, another for payroll, a third for the corporate record — each competent within its own remit and accountable for none of the handoffs between them. The failures that follow rarely trace to one provider doing poor work; they trace to the seams.
Licensed filing, our reviewThe licensed firm prepares and files; we check the output before it is submitted.
The programme replaces that directory with one calendar and one accountable team. The licensed bookkeeping firm carries the books and the filings; we own the calendar, review what is prepared before it is submitted, and answer for the whole picture rather than one function of it.
One fixed annual feeAgreed in writing, including the licensed firm's fees, with the scope stated line by line.
It is agreed as one fixed annual fee, including the licensed firm's fees, set in writing against the entity's size and headcount. The scope is stated line by line, so the fee covers what the entity actually owes in a year — and what falls outside it is named rather than discovered.
A phased takeoverFunctions move at natural break points, with open work handed over directly.
Takeover is phased. Existing providers are not all terminated on the same day: functions move at contract renewals, financial year-end, or a filing-cycle boundary, with open work handed over directly so nothing falls into the gap.
Why choose HainanInc?
One calendar across books, tax, reporting, and payroll
One accountable team in place of several vendors
One fixed annual fee, agreed in writing
Case study
Restoring Good Standing After a Lapsed Registration
A foreign-owned entity's registered address had changed without the corporate register being updated, and a routine regulatory notice went unanswered as a result. By the time the gap surfaced, the entity's standing was in question and a pending contract required proof of good standing within weeks.
Composite illustration based on common engagement patterns; not a specific client.
Related insights
Four Providers, Four Partial Calendars, and the Obligations Between Them
Obligations that belong to no single provider are the ones that get missed. In Hainan several of the most consequential sit precisely in those gaps.
The Hainan Annual Compliance Calendar, and the Two Filings Nobody Diarises
A Hainan entity's year has a predictable rhythm of returns and reports. The items that cause trouble are the annual ones that fall outside the monthly cycle and therefore outside anyone's habit.
All Entity Management and Governance services
- Annual Compliance Programme
- Compliance and Governance
- Regulatory Reporting and Entity Health Checks
- Corporate Services
- Beneficial Ownership and Registry Filings
- Legal Representative and Director Duties
- Ownership Changes and Transaction Filings
- Multi-Entity and Family Group Administration
- Cross-Border Data Transfers
- Deregistration and Entity Exit
Our services
Our practice areas cover the whole life of a presence in Hainan — from the market-entry assessment made before anything is filed, through formation, tax incentives, customs and zero-tariff compliance, and annual compliance, to the work permits, outbound investment, and deregistration around it. One engagement model means a single accountable team across all of them.
