Employing in China means a written labour contract, monthly payroll with individual income tax withheld, and social insurance and housing fund contributions registered in the employee's city. Foreign employees also need a work permit before they start.
We run payroll and HR administration through licensed partners under our management, and where you need staff before your Hainan company exists, an employer of record employs them for you until the company is ready.
Services in this practice area
Payroll and Social Insurance
Monthly payroll, individual income tax withholding, and social insurance and housing fund accounts opened and paid for every employee.
- Social insurance and housing fund accounts opened for the company
- Employees registered and contributions paid monthly
- Payroll calculated, with individual income tax withheld and filed
HR Administration
Labour contracts, employee handbooks, onboarding, leave and terminations handled to Chinese labour law.
- Labour contracts in Chinese and English
- Employee handbook adopted through the required consultation process
- Onboarding, probation and leave administration
Employer of Record
Staff employed in Hainan before your own company exists, then moved onto your company on a planned date.
- Employment by a licensed employer, on your terms and under your day-to-day direction
- Payroll, tax, social insurance and housing fund handled
- Work permits for foreign employees where the employer can sponsor them
Why choose HainanInc?
In person in Hainan
Our staff attend the registration hall, the bank, customs and the exit-entry bureau for you, in Haikou, Sanya and Yangpu.
Remote by power of attorney
Most steps run on a notarised power of attorney, so you travel only where an authority or a bank requires you in person.
One accountable manager
One named manager carries your file from incorporation to annual filings and answers for every deadline.
Every deadline on a calendar
Each recurring filing is tracked to a date, with documents requested before it falls due, not after a penalty notice.
Licensed partners, named
Bookkeeping, customs declarations, labour dispatch, trademark and legal work are carried out by licensed partners we manage, and each service page names which.
Fixed scope, written fee
Every engagement starts with a written scope and fee. Diagnostics are fixed-price and credited in full if you proceed.
Case study
Converting an EOR Arrangement to a Direct Entity Without a Coverage Gap
A foreign employer had grown its Hainan headcount under an employer-of-record arrangement and needed to transfer staff to its own newly formed entity without a break in social insurance or housing fund contributions.
Composite illustration based on common engagement patterns; not a specific client.
Related insights
View all insightsHiring a Foreign National in Hainan Means Two Permits and Two Authorities
A work permit and a work-type residence permit come from different authorities on different clocks. Hainan has aligned the counters and the validity periods, which helps — provided you know the sequence.
Hainan Payroll: The Bases Reset Annually and Nothing Reminds You
Social insurance and housing fund contribution bases are recalculated each year against the previous year's actual average wage. Payroll that keeps running last year's figures is quietly wrong from a specific month.
The Dispatch Rules an Employer of Record Cannot Contract Around
Employer of record arrangements in China rest on labour dispatch, and dispatch carries a positions test and a proportional cap. A licence solves the first problem and not the second.
Our other practice areas
A single engagement rarely stays confined to one practice area. Explore the rest of what we cover in the Hainan Free Trade Port.
